Run Sheet – Sample

Run-sheet Sample

JOHN & JANE SMITH

WEDDING WEEKEND RUN SHEET

TIME ACTIVITY
FRIDAY
2.00pm Arrive on site at KVBR
2.00pm – 6.00pm Set up hall and pergola – out of bounds Friday night
6.00pm – 7.00pm Prep for dinner – BBQ to be served in Guest lodge
7.00pm – 8.00pm BBQ and dinner
8.00pm – late Fire pit
SATURDAY
7.00am – 8.00am Breakfast – guests to self-cater or breakfast off site (as with lunch)
8.00am – 9.00am Yoga at the viewing platform
9.00am Minibus for KV golf course leaves from car park
9.00am – 11.00am Team to finish set up in hall/pergola/deck and cathedral
9.00am – 11.00am Hair stylist for bridal party – cabin 8
11.00am – 1.00pm Makeup artists for bridal party – cabin 8
12.00pm Minibus returns from KV Golf course
12.00pm – 1.00pm Grooms party to get ready – cabin 9
1.00pm – 2.00pm Photographer on site – photos of bridal party getting ready
1:45pm Guests to proceed to cathedral
2.00pm Ceremony
2.00pm – 5.00pm String quartet to set up at viewing platform
3.00pm – 5.00pm Drinks and canapés ant the viewing platform
3.00pm – 4.00pm Photos for bridal Party
4.00pm Pronouncement of bridal couple at the viewing platform
4.00pm – 12.00am Band set up at hall
5.00pm – 6.30pm Band to play background music
5.30pm Guests to be down at reception hall
6.00pm – 6.30pm Guests seated and speeches
6.30pm Dinner served
6.30pm – 7.30pm Band to play background music
7.30pm – 8.00pm Dinner cleared and more speeches
8.00pm – 8.30pm Cut the cake & dessert served
8.30pm Dessert cleared & first dance
8.30pm – 12.00am Band and Dancing
12.00am Band to finish. Photographer signs off
12.00am – late Guests who wish to stay up to proceed to fire pit. Acoustic guitar played by Sam
SUNDAY
9.30am – 10.30am Brunch served by Caterina in reception hall
10.30am – 11.30am Thank you’s and good byes
11.30am – 2.00pm Pack down – hall/cathedral/deck/boma
2.00pm Check out
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